FAQ | Organizers

What is virtual event?

A virtual event is an online event that involves people interacting in a virtual environment on the web, rather than meeting in a physical location. Virtual events are multi-session online events that often feature webinars and webcasts, workshops, roundtables and 1-on-1 meetings. They are highly interactive and provide multiple opportunities to engage attendees.

Video Conference
Video Conference
How can I set up a virtual stage for a single speaker or multi-speaker setting?

Deal Room provides a flexible interface to define any type of virtual stage for keynotes, panels, discussions and fireside chats. The platform allows you to define multiple virtual tracks in a parallel way. Once you define the topic, start and end time of session, and description, all you need to add are the speaker(s) and moderators.

How do speakers and moderators get into their sessions?

Deal Room emails speakers and moderators with a link to their sessions. The virtual stage will be active 10 minutes before their session so speakers and moderators have a backstage and can prepare themselves. Deal Room will also put the sessions into the speaker and moderator agendas on the platform and send out notifications.

During the session speakers have options to share their screen with audience (e.g. to show a presentation) and/or stream a video file directly from their computer.

You can see the whole process in this video guide: https://youtu.be/0KSS8ZEm9ow

Video Conference
How is the audience able to interact?

Participants can add any topic to their agenda in advance, and when the session starts they can click on the button to follow the stream. Participants can also chat and ask questions from the speakers and moderators throughout the session.

How can I set up a workshop or roundtable?

Workshops and roundtables are set up in Deal Room by defining the capacity. These sessions are fully interactive, allowing attendees to join with video, audio and chat.

How can I set up 1-on-1 meetings?

Participants can see each other and chat through the platform. When one party wants to schedule a 1-on-1 meeting, they can send a meeting request. The other party accepts the meeting to an available time slot. When the meeting time comes, both parties are informed and they can open the provided link to start the meeting online via video and audio. They can share their screens and chat with each other during the meeting.

Are partners visible?

Partners, exhibitors and sponsors are given extra visibility to build their company profiles and their teams.

Will a partner be able to communicate with the delegates? How?

Partners, exhibitors and sponsors can communicate with other delegates, chat and book meetings with them.

Who makes the online booth designs, and can we do this ourselves?

Booths can upload their own banners and logos. They also can add a description of their company, website, and social media links along with links to their product catalogs, etc. Event Administrators can also update virtual booth information.

Does Deal Room provide instant chat messages?

All participants can chat with each other.

Does Deal Room provide 1-on-1 video meetings?

Participants can book and participate in 1-on-1 meetings in Deal Room without the use of another tool.

Does Deal Room have an integrated registration tool?

Deal Room is integrated to major ticketing systems already. As long as the ticketing system has an API, we are able integrate it. In case API integration is not available, we provide spreadsheets for uploads. Participants, partners, exhibitors, and sponsors can all be uploaded via spreadsheets. You can also use spreadsheets to upload event programs.

Still cannot find an answer to your question?

Please contact support.

Follow Deal Room on Social Media:

© 2020 Deal Room Events Oy